Position Title: Executive Assistant CEO and Office Manager
Location:
Chandler, AZ, US, 85224
Job Category:
Administrative Support
Shift:
Shift 1
Full Time / Part Time:
Full-Time
Job Level:
Manager
Approximate Travel:
10%
Job Description:
Summary:
This role is responsible for providing administrative support to the Chief Executive Officer (CEO) and managing day-to-day operations of the corporate office. This role will also be responsible for managing communications between the CEO, staff and external stakeholders.
Essential Functions:
- Provide administrative support to the CEO, including managing schedules, appointments, and travel arrangements
- Act as a liaison between the CEO and staff, and external stakeholders
- Exercise discretion and judgment to ensure applicable private/proprietary business information, data, transactions and correspondences are kept confidential
- Manage the day-to-day operations of the office, including overseeing office supplies, equipment and facilities
- Plan and coordinate meetings, events, and other company activities
- Coordinate and assist in preparing for the Board of Directors meetings. Follow through preparation of notices, schedules and agendas. Work on presentations, collaborating information from multiple sources.
- Manage information flow in a timely and accurate manner
- Maintain confidential records and information
- Prepare reports, presentations, and correspondence
- Supervises other executive assistants
- Other duties as assigned
Qualifications:
- Bachelor's degree in business administration or related field. May consider equivalent work experience in lieu of degree
- 8+ years of experience as an executive assistant supporting C Suite executives
- Strong calendar, travel and expense management skills, including coordination of complex executive meetings and global travel
- Ability to handle confidential material with discretion
- Flexibility to work evenings and weekends as needed
Additional Qualification Details:
No additional requirement needed
Nearest Major Market: Phoenix